Tom Hampton Recruitment Limited Privacy Policy
About us and how do we process your personal data
Tom Hampton Recruitment Limited (company number 15316031) registered in England and Wales whose registered office is at 11a Park Street, Camberley, Surrey, UK, GU15 3PQ. Our contact email address is info@tomhamptonrecruitment.com
We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites globally), is only used for the purposes set out in this Privacy Policy.
Through this Privacy Policy we aim to inform you about the types of personal data we collect, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the UK GDPR and any other laws that may be applicable.
Personal data we collect
Candidates: When you register with us as a candidate to provide work finding services to you, you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.
If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.
We also obtain personal data about you from third parties, including:referees publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
PotentialCandidates: We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact. In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.
Potential Business Clients: We collect your contact details and data relating to your function or position to establish commercial relationships with your company. In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.
Clients: We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.
If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We process personal data about you from public domain sources such as LinkedIn and social networking sites
How we use your personal data
We use your personal data to:
to provide recruitment services to you;
Supply you with services you have requested
Send you any information you have asked for or which may interest you, where you have consented to this happening, or information we need to tell you about
Deal with any request for help or answer your queries and customer support generally and fulfill and contractual obligations
What are the Legal Grounds for processing your Personal Data
Under the UK GDPR, The law says that we cannot process (collect, use or store) your information unless we have a lawful basis for doing so. There are several lawful bases which we rely on, including consent – when you agree that we can use your personal data in a particular way contract – to fulfil our contractual obligations to you or because you have asked us to do something before we enter into a contract together. legal obligation – when the law says that we must, such as for tax reasons legitimate interests – when we use your personal data in ways you would reasonably expect, and which have a minimal privacy impact, or where there is a compelling justification
Who we share your personal data with
Data held in our CRM is available only to our staff. Our staff members are trained in data privacy, and the data does not leave our CRM. Our CRM is self-made and managed in-house by our staff. We do not pass your data to third parties without your consent, and we do not sell or give access to your data to anyone other than our staff members.
There may be times when we must share your personal data with others, for example, where the law requires us or to enforce our rights or protect others, such as for fraud prevention. We may also Disclose your personal data to those who are providing services to us if they have appropriate processes to protect it Otherwise we will only share your personal information if you have consented to this
What are my personal data rights?
The law gives you certain rights in relation to your personal data and to exercise or discuss these rights contact Tom Hampton at tom@tomhamptonrecruitment.com
The following rights apply to personal data we collect and process so that you can Access your personal data Rectify your personal data if it is inaccurate or incomplete Ask us to erase your personal data and prevent processing in specific circumstances Restrict processing of your personal data in certain circumstances Obtain and reuse your personal data for your own purposes across different services Object to processing your personal data in certain circumstances You also have the right to lodge any data protection complaints with the Information Commissioner's Office (ICO), the UK’s supervisory authority.
Visit www.ico.org.uk for more information including how to access their helpline. What about storing and transferring personal data? We keep your personal data only for as long as it is reasonably required and then it will be deleted or destroyed or anonymised.
How to contact us
To enquire about your personal data or change your mind on how you use it is contact our data protection representative (DPO). Please make your request in writing to the following. FOA: DPO, Tom Hampton Recruitment Limited 11a Park Street, Camberley, Surrey, UK, GU15 3PQ Company number 15316031
To exercise your rights, or to withdraw your consent to processing, you can email info@tomhamptonrecruitment.com or write to us at 11a Park Street, Camberley, Surrey, UK, GU15 3PQ
Questions and Complaints
If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us or our DPO at info@tomhamptonrecruitment.com or write to us at: FOA: DPO, Tom Hampton Recruitment Limited 11a Park Street, Camberley, Surrey, UK, GU15 3PQ Company number 15316031
If you have unresolved concerns, and you live or work in the UK or believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:
Telephone: 0303 123 11113 Website: https://ico.org.uk/concerns/Post:Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,SK9 5AF
Changes to our Privacy Policy
We may change this privacy policy at any time. If we do so, we will post updates on this site.